Key Responsibilities and Duties

• Office Operations: Coordinate office activities, maintain tidy reception areas, and manage office equipment maintenance.
• Administrative Support: Manage phone calls, emails, and correspondence; prepare reports, memos, and invoices
• Scheduling and Travel: Schedule meetings, appointments, and travel arrangements for staff.
• Track and order office supplies and stationery.
• Data Management: Update and maintain databases, records, and files, including personnel or financial data.
• Support Functions: Assist with HR tasks (onboarding) and support other departments with clerical duties.

Required Skills and Qualifications

• Experience: Proven track record of good University results.
• Software Proficiency: Proficiency in MS Office Suite (Word, Excel, Outlook) and office management systems.
• Communication: Strong verbal and written communication skills for interacting with staff and clients.
• Organizational Skills: Excellent multitasking, time-management, and prioritization abilities.
• Education: Diploma or Bachelor’s degree.

Key Competencies

• High attention to detail
• Very confident and assertive
• Proactive mindset and attention to detail.
• Ability to maintain confidentiality.
• Strong interpersonal skills and a positive attitude.